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Intermediate4-5 hoursSave 12+ hrs/week
Project Coordination Hub
Never lose track of project status again. This playbook establishes a centralized system where your VA uses AI to track progress, anticipate blockers, and keep all stakeholders informed.
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Tools Used:ChatGPTAsana/MondaySlackNotion
Build a project intake form: scope, timeline, budget, stakeholders, success criteria
Create project templates for common project types
Set up automatic project folder structure creation
Develop project kick-off checklist and communication templates
Pro Tips
- •Include a project complexity score to estimate VA time required
- •Capture lessons learned from similar past projects upfront
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